Lotus Banquets believes in fair venue rental rates and transparent rental policies. All guests are strongly encouraged to carefully read our venue rental agreement before making their reservations. Below is a quick summary of our pricing structure, rental policies, and restrictions:

PRICING PLAN
Our standard rental term is 6 hours; 2 possible events per day – Afternoon Event, and Evening Event.
Standard weekend (Fridays, Saturdays, and Sundays) rate card for a 6- hour rental term:

• Guest Count 100 or less  -   $2,000 plus $250 Cleaning Fee
• Guest count 101 - 125     -   $2,500 plus $250 Cleaning Fee
• Guest Count 126 - 150    -   $3,000 plus $250 Cleaning Fee

Discounted weekday (Monday through Thursday) rate card for a 6-hour renal term:

• 35% discount on Standard weekend rate applies to weekday Afternoon Events
• 25% discount applies to weekday Evening Events

Accurate disclosure of guest count is a contractual obligation.

VENUE RENTAL CHECK-IN / CHECK-OUT TIMINGS
AFTERNOON EVENT:

• Time Slot: 9:00 am to 3:00 pm or 9:30 am to 3:30 pm
• Guaranteed early check-in - $100 per hour, maximum 2 hours
• Check-out time is a HARD STOP. Host and their vendors including decorator must exit the venue together with their property
• Late Check-out – Never a guarantee, host to check with the management on the day of event.
• Late Check-out fee (subject to availability): $100 per hour.
• Late check-out is purely on an availability basis. Paid late-check out can be granted only on the day of the event if the venue is not booked for the evening event.
• Optional – Early check-in and late-check out (if any) fee waived if in-house decorator is used

EVENING EVENT:

• Time Slot: 5 pm to 11 pm or 6 pm to 12 midnight
• Early Check – Never a guarantee, host to check with the management on the day of event.
• Early Check in fee subject to availability: $100 per hour, maximum 2 hours.
• Early check-in is purely on an availability basis. Paid early check-in can be granted only on the day of the event if the venue is not booked for the afternoon event.
• Guaranteed late check-out - $100 per hour, maximum 1 hour.
• Check-out time is a HARD STOP. Hosts and their vendors, including decorator must exit the venue together with their property
• Optional - Early check-in (if any) and late-check out fee waived if in-house decorator is used

VENDOR POLICY:

Hosts are generally required to hire our preferred vendors for catering and venue decoration. Our preferred decorators (Theme-it-Up) can provide a wide range of decorative items and properties for all kinds of events. Our preferred caterer with a kitchen connected to the banquet hall (Sitara Grand) offers a wide range of menu to suit all budgets. Further, Sitara with their kitchen connected to our banquet hall offers our hosts the flexibility to add more orders in the last minute. Needless to say, food from a connected kitchen will be fresh and hot.

However, we do offer our hosts the freedom to choose outside of our preferred vendors for a small price. If the host brings their chosen decorator, check-out time will be a hard stop, and all decoration must be removed by the decorator prior to the checkout time specified in the contract. If the decoration is not removed before the checkout time, a late checkout fee of $100 per hour applies.

If the host decides to bring their chosen caterer, a caterer exception fee of $200 will be levied.

All vendors hired to perform at our venue must be pre-approved. Preapproval does not constitute our guarantee or endorsement of their performance. General liability insurance is mandatory for caterers, decorators, and DJ performers. DJ performers must be aware of the Town of Little Elm noise ordinance and must agree to comply with the same.

PAYMENT OF FEES, CANCELLATION, AND REFUND:

Advance at the time of the reservation, and final payment can be made either via Zelle, wire transfer or personal check. Final payment is due no later than 4 days prior to the event. Fee paid is nonrefundable unless the reservation is cancelled at least 30 days prior to the event date.

RESTRICTIONS – Following items are prohibited at our venue:

• Poppers / confetti that hit the ceiling or walls
• Wet décor supplies that could smudge / discolor the floor
• Smoke, fog, cold sparklers and any similar party attractions that could potentially damage the interior
• Tape or any form of adhesive (painter’s tape, gaffer’s tape, command strips etc) to any surface (walls, floors, ceiling, stage, furniture)
• Excessive noise from DJ. Maximum decibel level is 90 dB until 9:30 pm, and 105 dB between 9:30 pm and 11:30 pm.
  

SERVING ALCHOHOL DURING THE EVENT:
A TABC licensed bartender must be present while serving alcohol at the event.

INDEMNIFICATION:
All renters are required to sign Indemnification, Release, and Waiver of Liability Agreement – Exhibit A of the agreement.